MS Access Training for Beginners

Target Audience

Beginners with no prior database experience
Office professionals managing business data
Administrative and operations staff
Business users working with spreadsheets and reports
Small business owners managing customer or operational data
Students and career starters entering business or IT roles
Professionals looking to organize and report data more effectively
Teams using Microsoft Access for internal data management

Highlights

Learn Microsoft Access fundamentals for everyday business use
Instructor-led training with hands-on assignments and guided practice
Design tables, queries, forms, and reports from scratch
Build user-friendly data entry forms and navigation workflows
Create professional reports for analysis and presentation
Import and manage data from Excel and other sources
Automate routine tasks using macros
Apply Access skills to real-world business scenarios

Overview

MS Access Training for Beginners is a beginner-level, hands-on course designed to help learners build, manage, and use Microsoft Access databases for everyday business applications. The course focuses on practical database skills that support data organization, reporting, and workflow automation without requiring prior database or programming experience.

Learners begin by understanding database fundamentals and the core components of Microsoft Access, including tables, queries, forms, and reports. The training then guides learners through designing tables, defining relationships, and enforcing data integrity to create reliable and structured databases.

As the course progresses, learners build queries to analyze data, design user-friendly forms for data entry, and create professional reports for business insights. The course also introduces macros and basic automation to streamline repetitive tasks and improve productivity.

By the end of the course, learners will be able to design complete Access-based database solutions, manage data effectively, and generate reports that support day-to-day business operations—making this course ideal for business users, analysts, and teams seeking simple yet powerful database solutions.

Prerequisite

To successfully complete MS Access Training for Beginners, learners should have:

Basic computer literacy and familiarity with using a PC or laptop
Comfort working with files, folders, and basic applications
Basic understanding of business data such as lists, records, and reports (helpful but not required)
Interest in organizing and managing data for business use
No prior database, SQL, or Microsoft Access experience is required

Outcomes

By the end of this course, you will be able to:

Understand database fundamentals and how Microsoft Access is used in business
Design and create tables with appropriate data types and primary keys
Build queries to retrieve, filter, sort, and analyze data
Create user-friendly forms for efficient data entry
Design professional reports for data presentation and summaries
Establish relationships and enforce data integrity between tables
Import, export, and manage data from Excel and other sources
Automate basic tasks using macros to improve productivity

Job Roles

This course prepares learners for roles that involve managing, organizing, and reporting data using Microsoft Access. After completing the training, learners will be better prepared for positions such as:

Administrative Assistant
Office Administrator
Operations Coordinator
Data Entry or Data Support Specialist
Business Analyst (Access-Focused)
Reporting or MIS Executive
Small Business Owner or Manager
Project or Program Coordinator

Curriculum

Module 1: Introduction to Microsoft Access

Overview of databases and Microsoft Access
Understanding tables, queries, forms, and reports
Navigating the Access interface and database templates

Module 2: Designing and Creating Tables

Creating tables and defining data types
Setting primary keys and understanding relationships
Using field properties and data validation rules

Module 3: Working with Queries

Creating and running select queries
Filtering and sorting data using criteria
Using calculated fields and parameter queries
Performing action queries (update, append, delete)

Module 4: Building Forms for Data Entry

Designing user-friendly data entry forms
Using form controls and formatting techniques
Creating navigation forms for streamlined workflows

Module 5: Creating Reports and Summaries

Building reports for data presentation
Adding grouping, sorting, and calculated controls
Designing professional, print-ready reports

Module 6: Relationships and Data Integrity

Establishing relationships between tables
Enforcing referential integrity and cascade options
Understanding one-to-many and many-to-many relationships

Module 7: Data Management and Import/Export

Importing and linking data from Excel and other sources
Exporting tables and reports to different formats
Backing up and compacting databases for performance

Module 8: Macros and Automation

Introduction to macros and automation in Access
Creating simple macros for common tasks
Automating forms, reports, and repetitive actions

Module 9: Practical Business Scenarios

Designing a complete database for a business use case
Querying and reporting for decision support
Applying best practices in data organization and reporting

Demand for This Course

Many organizations and small teams continue to rely on Microsoft Access for managing structured data, tracking operations, and generating internal reports without the complexity of enterprise database systems. MS Access remains widely used in departments such as administration, operations, finance, HR, and small business environments where quick, reliable data management is required.

Professionals often start with spreadsheets to manage data, but as data volume grows, spreadsheets become difficult to maintain, prone to errors, and limited in reporting capabilities. Microsoft Access provides a practical transition from spreadsheets to relational databases, allowing users to organize data more efficiently, enforce data integrity, and create structured reports.

This course addresses the ongoing need for:

Business users and office professionals managing structured data
Teams moving from Excel-based tracking to database-driven solutions
Small businesses seeking cost-effective data management tools
Administrative and operations staff responsible for internal reporting
Organizations using Access for departmental or legacy applications
Professionals who need quick database solutions without heavy IT involvement

By learning Microsoft Access, learners gain practical skills to build and maintain reliable database solutions, improve data accuracy, and create reports that support day-to-day business operations. This course helps organizations maximize the value of Microsoft Access while empowering users to manage data confidently and efficiently.

Frequently Asked Questions (FAQs)

This course is ideal for beginners, office professionals, business users, and small business owners who want to manage data and create reports using Microsoft Access.

This is a Beginner level course. No prior database or programming experience is required.

The course duration is 32 hours, delivered through instructor-led training with hands-on assignments and guided practice.

No. The course starts from the basics and is designed for learners with no prior experience in databases or SQL.

The course uses Microsoft Access for all demonstrations, exercises, and practical assignments.

Yes. You will learn to design tables, create relationships, build queries, design forms, and generate reports to create complete Access-based database solutions.

Yes. The course includes guided demonstrations, hands-on assignments, and real-world business scenarios to reinforce learning.

Yes. The course introduces macros and basic automation to help streamline repetitive tasks and workflows.

Yes. The course is well-suited for learners transitioning from spreadsheets to a structured database environment using Microsoft Access.

Yes. Learners who successfully complete the course will receive a Certificate of Completion from Ohio Computer Academy (OCA).

Yes. The course is delivered as Instructor-led live online training. In-class delivery is also available.

Yes. Group training (5 participants) is available at a fixed per-person rate. Individual (1-on-1) and corporate training options are available with customized pricing.

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Course Category

Target Audience

Highlights

Overview

Prerequisite

Outcomes

Job Roles

Curriculum

Demand for This Course

Frequently Asked Questions (FAQs)

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